01 / 09
SnapExpense

Progress demo — Gzira, Malta

The receipt shoebox,
retired.

A working tool built for Gzira's day-to-day: snap a receipt, and it's sorted, taxed, and visible to you — instantly.

02 / 09

The problem

Every receipt used to mean a spreadsheet row — by hand.

Amounts typed in manually. VAT split across three columns by eye. A receipt number that only made sense if nobody skipped a row. And at month's end, hoping nothing got lost in a drawer.

  • ✓ No visibility until someone opened the file
  • ✓ VAT math done manually, per receipt
  • ✓ Reimbursements tracked nowhere in particular
Gzira_Expenses_2026.xlsx
Date Description Price VAT18% Code
01/01Lidl€20.980.034001
02/01Stradivarius€25.983.964002
……………

The actual spreadsheet Gzira was using.

03 / 09

How it works now

One photo. Nothing else to remember.

Snap it

Photo of the receipt — that's the whole job for whoever's at the till.

We sort it

Amount, VAT rate, and category are read automatically — confirmed with one tap.

Owner sees it

Instantly, with VAT already totaled — no chasing anyone for a folder.

04 / 09

Live today

What you see the moment you open it.

Your VAT ID — the thing everyone forgets when buying supplies — is right there, large, one tap to copy.

  • ✓ Works installed like a real app, no App Store needed
  • ✓ One tap into logging a receipt
SnapExpense

Hi, Owner

Owner at Gzira

VAT ID

MT22146821

Log a receipt

Photo, category, and the inventory breakdown for supplies

05 / 09

Live today

The receipt flow is a conversation, not a form.

  • ✓ Photo → OCR reads amount, date, and VAT rate
  • ✓ One tap to fix anything it got wrong
  • ✓ Personal card or hostel card — tracked for reimbursement
  • ✓ Receipt numbers pick up exactly where the old spreadsheet left off — Gzira starts at 4000
New receiptGzira

Take or upload a photo of the receipt.

Take or upload photo

06 / 09

Live today

Reports — filtered, totaled, and exportable in the old format.

ReportsExport to Excel

Total (excl. voided)

€0.00

Hostel

AllGzira

Group by

NoneCategoryPersonHostel

Category

AllMaintenanceSuppliesServicesOtherBreakfast Contribution
07 / 09

Live today

Built around how the team actually works.

Owner

Sees every expense, sets the monthly Breakfast Contribution budget, reads each VAT ID at a glance.

Supervisor

Same day-to-day powers as staff, across more than one hostel when there is one.

Staff

Logs any receipt, including Breakfast Contribution — can't see what others logged.

New hires create their own account and pick their hostel — the Owner just gets a heads-up, with a one-tap way to switch it off if it's wrong.

08 / 09

What's next

The supply closet is the next piece.

  • ✓ "Closet almost empty" reported with one tap — no counting
  • ✓ Reorder point learned automatically from real usage
  • ✓ A purchase already updates stock behind the scenes — the closet check just needs to catch up

Everything shown today — receipts, VAT, reports, roles, Breakfast Contribution — is live in production, not a mockup.

09 / 09

Ready to try it live?

Open it on your phone right now — sign in, log a receipt, see it land in Reports.

snapexpense.pages.dev
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